Tuesday, February 24, 2009

Tips To Help You Run Your Office More Efficiently

Setting up the work space ...

"1. Provide collaborative workspaces. "It's always beneficial to provide workers with a space to brainstorm and work together on projects," says Betsy Hoye, advertising and public relations manager for The HON Company. "The quality and quantity of work completed by your employees are bound to increase." She notes that if you don't have room to add a shared workspace within your current office, an alternative is having employees work within the same area for increased efficiency.

2. Find the right equipment mix. "Ensure that the mix of products being used throughout the office is optimized," says Joseph Contreras, director, product and solutions marketing for Toshiba. "Users tend to print to the product that is in closest proximity to them or their desktop printer. This may not always be the most efficient or cost-effective." He advises conducting studies to determine which equipment is needed and where it would best be located.

3. Focus on time management. To limit wasted time throughout the office, send staff to time management seminars. Or, hold your own internal sessions and bring in a guest expert. One helpful resource is Take Back Your Life: Using Microsoft Relevant Products/Services Office Outlook 2007 to Get Organized and Stay Organized by Sally McGhee (Microsoft Press).

4. Try organizational software. "Stop wasting time looking for information," says Kathleen Alessandro, president of Energized Solutions in Dearborn, Mich. She recommends programs such as the Paper Tiger, Google Desktop Search, and EasyReach to keep track of documents, retrieve files, and locate key information.

5. Check out energy Relevant Products/Services ratings. When purchasing new equipment -- from printers to lighting -- compare energy ratings. It's surprising how much energy you can save over a year's time with energy-efficient equipment. Check the government's site, www.energystar.gov, for information on energy ratings.

6. Make better use of meetings. Hold regular meetings to communicate progress, address areas of difficulty, and make sure staff members understand each other's roles. To avoid wasting time in the process, prepare adequately in advance. "Use agendas for meetings," says Dennis Kilian, vice president of Safari Books Online. "And send them out in advance, with all supporting documentation, prior to the meeting."    (Continued via Top Tech News, Mark Rowh)    [Ergonomics Resources]

Efficient Office Tips - Ergonomics

Efficient Office Tips

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